FINANCE COMMITTEE MEETING
November 4, 2019
Committee Members Present: Jennifer Dumond-Chair; Michael Michaud, Amanda Olson
Board Members Present: Christopher Clarke, Staci Fortunato, Edward Hastings, Pia Holmes, Kevin Lamoreau
Administrators Present: Donna Madore, Kathy Casparius, Troy Alexander, Sarah Landry, Kim Silsby
1. Review sample RFP for copiers as sent by Andrew Wallace, South Portland School
The committee reviewed the sample RFP and decided it was an acceptable template to use. Kathy Casparius said copiers, district wide, need to be replaced in February. She will let people know we will be putting out to bid sometime in December.
2. Update on net metering with the City (budget impact)
Last fiscal year the schools that were net metered saw an increase of $50,000 in electricity costs from 2018. The Business Office and City are working with CMP on resolving problems with our accounts. It remains to be seen if we will see a savings with net metering.
3. Further discuss transportation contract
When the last RFP for bussing was built it did not include the terms and conditions of a renewal clause, therefore, the contract must be rebid. The new RFP will include an option to renew, additional cameras, Wi-Fi, and additional vans. Committee members would like a minimum contract term of three years and change the equipment from 5 years to 100,000 miles.
4. E-Rate possibilities
Ms. Casparius said the ASD has the potential of receiving about $330,000 from E-Rate. They will provide 80% of the funds and the ASD absorbs 20%. The money would be used to increase access points which would allow a greater number of people access to the internet at greater speeds. Committee members gave the go ahead to put out an RFP.
The meeting adjourned at 6:12 p.m.