December 2, 2019
5:30 p.m.

Committee Members Present:  Michael Michaud, Amanda Olson
Committee Member Absent:  Jennifer Dumond
Board Members Present: Christopher Clarke, Edward Hastings, Pia Holmes, Kevin Lamoreau
Administrators Present:  James Anastasio, Donna Madore, Kathy Casparius, Troy Alexander, Heather Gauthier, Sarah Landry, Kim Silsby, Jon Stonier

1.  Budget
Mr. Anastasio said work continues on the 2020-2021 budget.  It will be submitted to the Board after the first of the year.  Meetings have been scheduled with administrators to review their individual budgets

2.  Review copier and transportation RFPs
Kathy Casparius went over the draft RFP for transportation.  The committee discussed and agreed to changes made from the previous RFP. 
Ms. Casparius said the school copier RFP was modeled on South Portland’s as well as the ASD’s bid process. The committee discussed the proposal and committee member Olson suggested that the annual number of copies be added to the RFP. 

3.  Buildings and Grounds Update – Jon Stonier
          Attachment 1
          Attachment 2 

Jon Stonier, Buildings and Grounds Director, passed out information on projects that were completed from summer of 2019 to present (see attachment 2).  He also went over the list of capital improvements proposed for the 2020-2021 school year.  He will focus on work that needs to be done on some aging roofs. The committee discussed the 5 year improvement plans for each of the school.

4.  Augusta School Department Emergency Plan
          Attachment 3

Ms. Madore said this is a plan we have to update annually and it goes to the board for approval.  The committee reviewed the plan.  Motion by Michael Michaud to move the Emergency Plan to the board for approve, second by Amanda Olson, so moved 2-0. 

5.  2020-2021 Budget Presentation Format 

The committee discussed the budget presentation format.  Board chair Hastings would like it broken down by object codes and by description along with the past three years of actual expenses with the actual budget.  He said as school administrators present their budgets, he would like to see general education costs separated from specialized program costs. 

Meeting adjourned at 6:32 p.m.